To request reimbursement, within the limits of available funds for mobility and research expenses or other specific funds:
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After completing the trip, it is possible to request reimbursement of expenses incurred, within the limits of the funds assigned to the PhD student through the specific fund for mobility and research expenses or other specific research funds. It is advisable to inquire in advance about the available funds for each year and ensure that expenses do not exceed the assigned amount.
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Reimbursement of specific expense categories (e.g., travel, accommodation, etc.) is subject to the limits set by university regulations. The main limits are specified at the following link (Expense Limits), but it is recommended to verify in advance if in doubt. Note that reimbursement limits and restrictions apply differently to different categories of personnel (e.g., professors, administrative staff, PhD students). For example, PhD students are not reimbursed for the use of their own car nor for advance payments of expenses.
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The reimbursement request must be made by completing the specific liquidation form downloadable at the following link [insert link here].
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The liquidation form must be completed and signed by the PhD student and accompanied by all original expense receipts (invoices, receipts, tickets, participation certificates, etc.).
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The signed liquidation form and the original receipts must be delivered in person to the administrative officer for travel of the Department of Management and Law, Dr. Antonietta Valentina Sforza, Monday to Friday from 9:00 am to 1:00 pm and from 2:00 pm to 3:00 pm at the office located in Building B, 1st floor, Administrative Secretariat. In exceptional cases, if it is objectively impossible to deliver the documents by hand, sending the documentation by mail to the following postal address is allowed: Simonetti Cristiana – Antonietta Valentina Sforza, Department of Management and Law, Faculty of Economics, Via Columbia, 2, 00133, Rome. However, in this case, the Department declines all responsibility for receipt or loss of documentation due to postal service issues.
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Before submitting the original reimbursement documentation, you may request an informal preliminary check on the correctness and completeness of your documents by sending an email with copies of the documentation to Dr. Sforza (segreteriaphd@dmd.uniroma2.it). This submission has no formal value and does not replace the procedure described in point 4), but serves only to reduce the likelihood of submitting incorrect or incomplete documentation.