Research-Related Travel – Procedure

PROCEDURE FOR THE AUTHORIZATION AND REIMBURSEMENT OF TRAVEL EXPENSES FOR PHD STUDENTS
Department of Management and Law

To request reimbursement, within the limits of available funds for mobility, research expenses, or other specific funds.
All trips must be authorized in advance, following the procedures on the platform
:
 https://xup.dmd.uniroma2.it/

Step 1 — Registration Procedure X‑UP

Per la profilazione accedere a: https://xup.dmd.uniroma2.it/Identity/Account/Register

Username: use your full institutional email address (e.g. nome.cognome@uniroma2.it)
Password: set a password different from your email password, meeting validity requirements (minimum 8 characters, uppercase and lowercase letters).

Step 2 — Procedura per la richiesta di autorizzazione

Enter the mission under: Missioni and Travel→ Add.
  • Teaching Supervisor: Prof.ssa Amalia Diurni
  • Mobility Funds Supervisor: Prof.ssa Amalia Diurni
  • UPB: the cycle of your PhD program.

Once the request is entered, ensure all data are correct and update the checkbox at the bottom left by setting “SEND THE AUTHORIZATION REQUEST” to YES.
If not, the request will remain pending and the authorization process will not start.

The authorization request must be accompanied by supporting documentation (e.g., event flyer, invitation, etc.).

Timing: submit the request well in advance.
The system blocks new submissions within the 5 working days prior to departure.


Step 3 — Reimbursement Request Procedure

  • Reimbursement must always be justified (e.g., certificate of participation).
  • Each expense must be documented with an invoice, tax receipt, or receipt, otherwise it will not be reimbursed.
  • Expenses incurred in Italy must be traceable (cards, bank transfers, etc.); untraceable expenses will be taxed.
  • Expenses incurred abroad are not taxed even if untraceable.
  • Originals must be kept by the applicant.

Additional information: for clarification, e-mail missioni@dmd.uniroma2.it.
No in-person help desk is available.


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